SummerNight Terms for Vendor Application


TERMS FOR APPLICATION:

  • The full booth fee is due by 6/15/17 (please see application for appropriate booth fee). Payment will not be processed until your application is accepted. If your application is not accepted, your check will be returned to you. Schenectady County reserves the right to amend/reject any application. Once accepted, we will deposit your check, and you will receive an acceptance letter.
  • Make checks payable to: Schenectady County.
  • We require each commercial FOOD VENDOR to show proof of at least $1,000,000 in liability insurance for bodily injury and death and property damage per occurrence. The County of Schenectady and the City of Schenectady must be listed as additional insured.  Please include a copy of your certificate of insurance verifying liability coverage with your application.  Applications will not be accepted without proof of insurance. THIS INSURANCE REQUIREMENT APPLIES TO FOOD VENDORS ONLY.
  • Food and craft vendors must provide a copy of their valid NYS Sales Tax Certificate of Authority.
  • Schenectady County will assign vendor location, and reserves the right to change booth placement prior to the event.
  • Vendors will not be permitted to sell items not previously approved by Schenectady County
  • Vendors are responsible for their own tents, tables, chairs, and generators, and for cleaning up their booth. Schenectady County cannot provide any of these items.
  • Trash must be stacked orderly in bags/boxes and removal will be handled by the event organizers EXCEPT food vedor is responsible for removal/recycling of all cooking oil/materials.
  • Participants are expected to maintain the cleanliness of their booths at all times.  Vendors are strongly encouraged to recycle items whenever possible.
  • Each vendor will park personal vehicles in designated areas after setting up their booth.  Parking passes will be issued and all vehicles must be removed from State Street by 4PM.
  • Booths must be attended at all times.  Vendors will not be permitted to move from their assigned location during the festival, nor will they be permitted to break down their booth prior to the announced end of the selling period (9:45pm).
  • Vendors must completely break down their booth at the end of the festival.
  • NO SALES ARE PERMITTED AFTER 9:45PM.  ALL VENDORS MUST BEGIN CLOSING DOWN THEIR BOOTH AT 10:00PM – THIS WILL BE STRICTLY ENFORCED BY POLICE AND EVENT STAFF.
  • Vendor is solely liable for equipment (installation, operation, and teardown), and any other personal property at the festival.

Schenectady County will secure a blanket vendor permit from the City of Schenectady, but Vendors are solely responsible for securing any other permits necessary to operate within the City and County of Schenectady, including Department of Health permits.


Food vendors: 
You must apply for and secure a temporary food service permit from the Schenectady County Environmental Health Department (518-386-2818) before vending any food items within Schenectady County.  A temporary food permit is valid for one event lasting 15 days or less and requires a $75.00 fee.   Please note that the Health Department will be present at the event to perform inspections.


Food and Vendor Pricing Policy:
All menu items are subject to review and acceptance.  Applications/menu items will be accepted on a first-come, first-served basis.

  • Food vendors may sell non-alcoholic beverages from their booth. No alcoholic beverages can be sold out of your booth at any time.
  • All food items must be reasonably priced and consistent with pricing of similar items in local food establishments.
  • All prices must be prominently displayed at your booth.


All Vendors shall defend, indemnify, and hold harmless the County of Schenectady, the City of Schenectady, and their employees and agents, from and against all claims, damages, losses and expenses (including, without limitation, reasonable attorney’s fees) arising out of, or in consequence of, any negligent or intentional act or omission of the Vendor and/or the Vendor’s employees or agents, to the extent of the responsibility of the Vendor and/or the Vendor’s employees or agents for such claims, damages, losses, and expensesVendor represents that he or she has insurance coverage for said items to cover loss due to vandalism, theft, or any other casualty.  Loss due to fire, theft, damage, or injury is the sole responsibility of the exhibitor.  It is specifically agreed that the County of Schenectady and the City of Schenectady shall be held harmless for any claim of theft, vandalism, casualty, or loss.Vendors are responsible for operating within any local, state, or federal guidelines or laws.

Certificate of General Liability Insurance with minimum of $1,000,000 per occurrence must list additional insured as follows:

County of Schenectady
620 State Street
Schenectady, NY 12305
City of Schenectady
City Hall, 105 Jay Street
Schenectady, NY 12305


Cancelation Policy:
Please let us know if you decide to cancel even if you must cancel the day before or day of event. No-shows will not be invited back.
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Mail payment, application, copy of tax certificate, & insurance certificate (if applicable) to: 

Schenectady County Special Events
County Office Building
620 State Street
Schenectady, NY 12305